Process automation: less manual work
Copying orders into a spreadsheet, sending the same emails over and over, putting together a report every Monday. I find that work and let the computer do it — you put the time saved into work that earns money.
What is most often automated
Anything repeated by the same steps that a person does only because nobody connected the systems.
Repetitive admin
Someone retypes data from emails, invoices or forms into another system every week.
Reports and overviews
You put together weekly or monthly numbers by hand from several places.
Customer communication
Confirmations, appointment reminders and answers to the same questions again and again.
Documents
Invoices, orders or contracts from which details are copied by hand.
What automation brings
A map of savings
We go through where time is lost and rank it by how much automation would save.
Connected applications
E-shop, accounting, email, spreadsheets and CRM pass data to each other automatically.
Documents that create themselves
Invoices, confirmations and reports including PDFs and QR payments — no copying.
AI for texts and documents
AI extracts details from invoices and emails, sorts enquiries or drafts replies. Where it matters, a person checks the output.
Alerts
An email or phone message when stock runs low, an order arrives or something breaks.
A measurable result
For every automation you know how much time or money it saves.
Automation in practice
The demo sites run automations a person would otherwise do. You can try them yourself:
- an e-shop order deducts stock, issues a PDF document with QR payment and prepares the confirmation (Pražírna u Kamila)
- logging a roast notifies customers waiting for a sold-out coffee
- the roasting plan calculates how much of each coffee to roast from pending orders
- booking checks free slots against working hours and overlaps (Salónek u Petry)
How I introduce automation
Audit
We review the processes and find where the biggest time savings are.
Design
What will happen automatically, where a person stays involved and how you will know it works.
Rollout
Step by step, starting with the biggest savings. Everything is tested on real data.
Operation
I monitor the automations, adjust them to real use, and you hear about it if something fails.
How much automation costs
I set the price up front based on the scope, and we always compare it with how much the automation saves. Simple connections are usually done quickly and pay back first.
- number of connected systems
- whether the systems offer an interface (API)
- volume and variety of data
- share of AI work (documents, texts)
What people ask
Almost anything repeated by the same steps: copying data, sending emails, creating documents, reports and checks. Decisions that need human judgement are not a good fit.
Rather, it gives them time back for work a computer cannot do — with customers, quality and growing the business.
Mainly where fixed rules are not enough: reading invoices and emails, sorting enquiries, summarising documents and drafting replies. For important outputs a person stays in control.
I monitor the automations. If something changes or fails, you get an alert and I fix it.
An automation only works with the data it strictly needs, and I set up access with the fewest permissions possible. Sensitive data is not sent to services where it does not belong.
How many hours a week do you spend copying data?
Tell me what your company does over and over. We will work out how much automation would save — the consultation is free.
Free consultation